Workers' Compensation - Submission Due by February 27th

Workers' Compensation - Submission Due by February 27th


Ross Williams

1/30/2017

Dear Church Treasurer and Finance Chair (copy to Pastors),

(This communication is also being sent via U.S. mail to ensure receipt)

As you may know, the Conference uses an on-line collection system for payroll data, which streamlines the process of issuing accurate bills for Workers' Compensation insurance.  It is now time for churches and church-controlled preschools to report their final 2016 wages by February 27th using this system.  Treasurers have found the system to be very easy to use in conjunction with the instructions below and the attached "Frequently Asked Questions" document.

Some Background:

All churches and church-controlled preschools are required to be included in the master Workers' Compensation policy of the Conference.  To correctly bill premiums, we need to provide payroll data to the insurer for each covered entity.  In the past this process was handled by the insurer who mailed forms to each church & preschool.  Many of these forms were not received by the appropriate person, completed incorrectly or not returned.  In some cases, the church / preschool office may not have known what to do with the forms.

To address this issue and to ensure that Workers' Compensation premiums are billed correctly, we implemented an on-line collection system for payroll data in 2013.  We use this data once per year to both: a) issue "true-up" premium bills based upon actual payroll for the preceding year (2016), and b) issue estimated premium bills for the current year (2017).  Since bills will always be “trued-up” based upon actual payroll, the church is assured of paying the correct premium regardless of increases or decreases in staff.

Attached is a “Frequently Asked Questions” document about Workers' Compensation, the online system and who to contact with questions.

Listed below are instructions for submitting data.

Please ensure that you submit this data by Monday, February 27th.

If you have technical issues while completing the form, please contact Barbara Eastman at website@nyac.com

If you have questions about what data to enter, please contact me at rwilliams@nyac.com.

If you have any general questions about Workers Compensation, please feel free to call me.

Sincerely,  Ross

Instructions:

1) Click on one of the two following links, depending upon whether your church is located in NY or CT:

For CT Churches and Preschools: https://ny-reg.brtapp.com/wc-ct16

For NY Churches and Preschools: https://ny-reg.brtapp.com/wc-ny16

2) Enter the contact details for the person completing the form. This information is essential in case we need to contact you for questions or clarifications on your submission.

3) Choose the name of your church from the drop-down list.  If you do not see your church listed, please contact Barbara Eastman at website@nyac.com

4) In the next section, click one of the four options depending upon whether you are submitting for only the church, only the preschool or both.

5) Insert the Federal Taxpayer ID Number where requested for the church / preschool you are submitting payroll for.

6) Enter the requested payroll and other data into the various categories listed.

7) Click on “Submit Form”

You will then receive an e-mail confirmation that we have received your submission.


Files: workerscompensationfaq.docx