Conference Relationships

Guidelines / Timelines For Changing Conference Relationships

Retirement

Requests for retirement shall be stated in writing to the bishop at least 120 days prior to the date on which the retirement is to be effective (usually July 1st.) For retirement following annual conference, requests must be received no later March 1. To ensure a smooth transition, please submit your request at the earliest possible date. Refer to paragraph 359.

It is also a courtesy to confer with your superintendent prior to any written request for a change of conference relations.

Address your intent to retire letter to the bishop and copy the following:

a) Bishop Thomas J. Bickerton, New York Annual Conference, 20 Soundview Avenue, White Plains, NY 10606, email bishop@nyac.com

b) Your District Superintendant

c) Mr. Jefferson Boyce, Chair, Conference Board of Pensions, boyce.jefferson4@gmail.com

d) Rev. Samuel Arhin, Chair, Conference Relations, 91 Richmond St, Brooklyn, NY, 11208  Samuel.Arhin@nyac-umc.com

e) Sally Truglia, Conference Benefits Administrator, New York Annual Conference, 20 Soundview Avenue, White Plains, NY 10606, struglia@nyac.com

Leave of Absence: (Personal, Family & Transitional)

It is also a courtesy to confer with your superintendent prior to any written request for a change of conference relations.

Written request for this relationship should be made at least ninety (90) days prior to the annual conference session, giving specific reasons for the request. Refer to paragraphs 354, 355, and 356. Address your letter to the chair of Conference Relations and copy your superintendent:

Chair, Conference Relations:

Rev. Samuel Arhin
91 Richmond St
Brooklyn, NY, 11208  
Samuel.Arhin@nyac-umc.com

Sabbatical Leave and Appointment as a Student

It is also a courtesy to confer with your superintendent prior to any written request for a change of conference relations.

Written request for these appointments shall ordinarily be made six (6) months before the opening session of annual conference. The request shall include full plans for study and/or travel. Refer to paragraph 352 (Sabbatical Leave) or paragraph 642.2k (Appointment as a Student). Address your letter to the chair of Conference Relations and copy the bishop and your superintendent:
 

Chair, Conference Relations:

Rev. Samuel Arhin
91 Richmond St
Brooklyn, NY, 11208  
Samuel.Arhin@nyac-umc.com

End of Leave of Absence (personal, family and transitional)

It is also a courtesy to confer with your superintendent prior to any written request for a change of conference relations.

Written request for end of leave of absence shall be at least six (6) months prior to the session of annual conference. Refer to paragraph 354.4. Address your letter to the chair of Conference Relations and copy your superintendent:
 

Chair, Conference Relations:

Rev. Samuel Arhin
91 Richmond St
Brooklyn, NY, 11208  
Samuel.Arhin@nyac-umc.com

Appointments to Extension Ministries

Elders desiring an appointment extending the ministry of The United Methodist Church or change of appointment shall consult with their bishop and/or district superintendent prior to any interviews relative to such an appointment. 

When a conference member, appointed to an extension ministry, requests appointment to a pastoral change, the request shall be made in writing to the bishop, the Cabinet and the Board of Ordained Ministry at least (6) months prior to annual conference. Refer to paragraphs 343, 344, and 345. Address your letter to the bishop and copy the following:

Robert.Knebel@nyac-umc.com

Rev. Robert Knebel, Registrar of AIEM

It is a courtesy in all these circumstances to copy the chair of the Board of Ordained Ministry:

Rev. Lydia Lebron-Rivera
125 W 104th St, Apt 2D
New York, NY 10025
Lydia.Lebron@nyac-umc.com

It is also a courtesy to confer with your superintendent prior to any written request for a change of conference relations.

The appointment request form, and the annual report form can be found on the conference forms page under the heading "Pastor Conference Relationship Forms."