Conference Forms & Policies

Fall 2012 Charge Conference Forms

Charge Conference Summary Form and Church Dashboard>>

This form must be filled out online; you will have the option to print after you have saved the document. Username and password are your GCFA number without the leading zero (found in column 1 of the Statistics section of the 2012 Journal, beginning on page 454). Instructions can be found in the Church Dashboard Manual found in the top navigation after you log in. More detailed information is listed at the bottom of this page>>

Local Church Clergy Compensation Report and Pension Worksheet (pdf file)

Annual Parsonage Review Form (Word document)

Lay Servant (formerly Speaker) Annual Report (pdf file) (Word doc)

Please note: The evaluation forms used by the Pastor (Staff) Parish Relations Committee must be obtained by the pastor and/or chair of the P(S)PRC by contacting your district superintendent. Other P(S)PRC forms can be found by clicking here>>

Benefit Policies and 2013 Costs (pdf file)

Lay Servant (formerly Speaker) Annual Report (pdf file) (Word doc)

Minimum Salary Schedule, 2013 (pdf file)

Finance:

NYAC Journal and Yearbook Forms:

Parish Development Forms:

NOTE: The completed forms should be submitted to District Chairs of Parish Development or to the District Office.

Pastor Conference Relationship Forms:

For more information about changes to conference relationships, please see the Board of Ordained Ministry page, by clicking here>>

Local Church Policies:

Local Church Reports:

  • Annual Report of Trustees   pdf file   
  • Annual Report of the Committee on Finance    pdf file  
  • Annual Parsonage Review Form Word document 
  • Report of Pastor Form pdf file
  • Local Church Accessibility Survey pdf file
  • Clergy Housing Handbook: Parsonages. Suggested guidelines and a view of parsonage life from an “operational,” best practices, well-being and to promote well-being, healthy pastor-parish relations, and stewardship perspectives. Click here>>

Pastors:

Online Charge Conference Summary Form

This is a reminder that the Local Church Charge Conference Summary must be completed online. Find the form either through the link on the "Conference Forms and Policies" page in the Resources section on nyac.com (where the other Charge Conference Forms are listed), or by clicking this link: http://nyac.com/churchdashboard  

The username and password are BOTH the GCFA number for the church (without the first zero). This number can be found in column 1 of the Statistics section of the 2012 Journal, beginning on page 454. If the GCFA number does not work as the username AND password, it's possible that someone has changed it. Please email website@nyac.com to have your log-in information reset.

Once you have completed the form and successfully saved everything, click the "print this form" link at the top, and bring a copy with you to your Charge Conference.

New This Year

We have added online help throughout the form. Just scroll over the ? symbol to get more information about what is needed.

At the top of the form, there is a checkbox for you to click once your report is finalized, "This is our completed report for the 2013 calendar year" — this doesn't stop you from making additional changes later, it just lets us know that you have finished your work on this form for this year's Charge Conference.

You cannot type over the someone's name to update the position with a new person. In order to remove a person from a position, click the "remove this person from this position," then click the "add a new person to this position" link. You'll have the choice of adding someone already associated with your church, or adding a new person. If you know that the person used to be associated with another church in the conference, you can send an email to website@nyac.com and provide: 1) the first and last name of the person, 2) the name of the church they used to attend, and 3) the name of your church. I will then associate them to your church.

Required Fields

There are required fields for each person added to a leadership role, and required leadership roles. Please see the list below, and be sure that you have all of the information needed when you sit down to fill out this form.

A Few Points of Clarification

Many of your current church leaders will already be listed in your form; this information comes from past form submissions.

When you delete a person from a leadership role, they will not disappear from your screen in that role until you save the entire document. (This doesn't delete the person from the database; it only deletes them from that role.)

When you add a new person into a leadership role, you must press the "save to this position" button below the area where you type that person's information.

When you are finished, be sure you have clicked the "* I have reviewed and updated the information above" checkbox which appears near the top of the form, just below the church information, then click the "Save" button at the top or bottom of the screen. The system's mechanism to let you know that a required field has not been filled is to give you an error message and the label for that field turns red so that you can easily find what is missing.

More Information

More detail about this form is available by clicking the link "Church Dashboard Manual" after you log in to the Dashboard.

Required Fields

Required fields for each person

Title
First Name
Last Name
Mailing address, city, state, zip
One phone number
Email address (If the church leader does not have an email address, please use the church email address. Keep in mind that if you do this, all emails to the church email address that are applicable to that church leadership position need to be printed and given to that person.)

Required leadership positions

Lay Member of Conference
Church Admin/Council Chair
Treasurer
Finance Chair
Staff/Pastor-Parish Relations Chair
Board of Trustees Chair

If a church does not have a person in any of these positions due to a special circumstances, click the box "This required position is purposely not filled."

Information for Multi-Church Charges

Although this form is entitled "Charge Conference Summary," each church in the charge needs to supply the information in the dashboard for that church. If a position is filled only on the charge level (Lay Member to Conference, for example), please be sure to select that person only in the summary form for the church where they attend. You will need to click, "This required position is purposely not filled" in the summary form for the rest of the churches in the charge for that position.

One other required field

Be sure to check the box, "I have reviewed and updated the information above." (Just below the church info.)

What will the Conference do with this information?

  • Lay and Reserve Members will receive the emailed Call to Conference each year, along with other communications regarding Annual Conference. 
  • Treasurers and Finance Chairs will receive important information from our conference treasurer or others in the department.
  • Chairs/leaders of certain committees will receive targeted email messages applicable to their position. 
  • Folks within the Conference and Districts will be able to reach out to your leaders in appropriate, position-specific ways. 
  • Email addresses will only be shared with conference staff, committees and for use as described above.