Fitting the Budget Together
Each March the Council on Finance and Administration (CF&A), which is made up of both clergy and laity, holds a day of budget hearings. At this meeting all committees, commissions, agencies and departments of the conference have the opportunity to present budget requests. CF&A studies and incorporates those requests and then prepares an overall budget for the conference.
That budget is presented at the conference’s annual June gathering, where it is approved – sometimes after modifications are made. The conference treasurer’s office apportions the budget to the approximately 455 churches within the conference. Contrary to popular belief, apportionments are not based upon membership statistics. Rather, they are based upon expenses of the local church on a two-year lag. So for example, the 2018 apportionments are based upon expenses for the local church during 2016, which are reported to the conference in 2017.
The calendar year 2018 New York Annual Conference budget is $8,503,984 and here is how it all fits together:
23.3% or $1,976,845 – General Church & NEJ Apportionments: Funds the World Service Fund, Ministerial Education Fund, Episcopal Fund, Black College Fund, General Administration Fund, Africa University Fund, Interdenominational Cooperation Fund and the Northeastern Jurisdiction.
17.9% or $1,525,510 – Conference Programs: Funds Connectional Ministries, Conference Benevolences, Congregational Development & Church Revitalization, Disaster Response, Mission & Outreach, website (www.nyac.com), church training programs, district programs (campus, youth, ecumenical, & justice ministries) and grants for local programs.
16.3% or $1,384,942 – Conference Administration: Funds the Finance office, Conference Center in White Plains, a portion of Bishop’s office/housing, Bishop’s Assistant, publications of Journals and Directories, Conference Secretary and contingencies.
15.8% or $1,345,121 – District Superintendents: Funds the salaries, benefits, professional expenses and office expenses for our six Superintendents and their staff. Also funds the cost of six district parsonages.
10.3% or $873,326 – Conference Boards & Committees: Funds Conference Sessions, Board of Trustees, Camping & Retreat Ministries, Board of Ordained Ministry, JFON, Commission on Archives & History & other committees.
5.7% or $483,087 – Clergy Health Benefits: Funds the costs of Healthcare Reimbursement Accounts for retirees and health coverage for those on incapacity leave.
4.7% or $400,000 – Other Clergy Support: Funds the cost of salaries supplements for struggling churches, clergy recruitment / assistance / transitional support, emergency aid and move costs.
4.5% or $385,153 – Reserve for Full Funding: Recognizes that full budget is not collected via apportionments. Ensures that certain required payments can be funded (e.g. payroll, benefits, taxes for conference staff and retiree healthcare).
0.9% or $80,000 – Parish Development: Funds grants to local churches for new missional projects & community programs. About half is prioritized for ethnic ministry projects & programs. $360k offset by $280k of PDC funding.
0.6% or $50,000 – Conference Reserve: Used for unforeseen expenses, emergencies and cash flow management.
Total 2018 Budget: $8,503,984