Finance Topics

Clergy Benefits & New Appointments

Sally Truglia

June 21, 2018

Greetings! As we celebrate a very successful Annual Conference and prepare for new appointments, it's time to remind everyone about clergy benefits. Comprehensive Protection Plan: Clergy who serve appointments at 100% are automatically enrolled in CPP, which provides long term disability insurance and death benefits.  Churches are billed 3% of the total compensation for CPP.  Total compensation is defined as salary plus either a) 25% of salary for clergy who are provided a parsonage or b) the ...

Apportionment Remit Address

Diana Moore

May 30, 2018

Dear Pastor, Finance Chair, and Treasurer: This communication is to inform you of a change to our lockbox location. Our vendor has announced plans to close its Staten Island, NY (Uniondale) facility in June 2018. Effective immediately, if you previously used our lockbox to remit payment for Apportionments, Benevolences, and Special Appeals, please discontinue using our current lockbox address and remit payments directly to the new PO Box address below. New York Annual Conference Lockbox 9458 ...

Preliminary 2019 Apportionments

Diana Moore

May 22, 2018

Dear Pastors, Treasurers, and Finance Chairs, We have posted preliminary 2019 apportionments to the Conference website at The apportionments were calculated based upon the 2017 data that was submitted via your statistical tables and the 2019 preliminary budget. Final 2019 apportionments will be recalculated using the final approved budget at Annual Conference.  We ask that you review the apportionments for accuracy. If there is an anticipated change in your ...

Church Internal Controls

Ross Williams

May 22, 2018

Dear Treasures, Finance Chairs and Pastors, In this environment of scarce resources for vital ministry it is more important than ever that we protect our churches from financial fraud and administrative lapses.  The financial impact of such situations can often be easily prevented or at least minimized through implementing the controls listed below.  This list is not intended to be all-inclusive and if you have questions on these or other controls, please let me know!   Sincerely,  Ross  The ...

Move Costs Are Now Taxable

Ross Williams

May 03, 2018

Dear Pastors, Treasurers and Finance Chairs, We are entering the season when many churches are preparing to receive newly-appointed pastors, and those pastors are contemplating one of the least popular parts of our itinerant system: packing up and moving.  This is also the season during which clergy retire. Recent changes to federal tax laws have not helped with the pain of moving and in fact have added a bit more of a bite. Those clergy who are moving in 2018 should have church-paid moving ...

Servant Keeper

Ross Williams

May 01, 2018

Dear Treasurers and Finance Chairs (cc to pastors), The UMC's General Council on Finance & Administration has partnered with Servant Keeper a leading church management software provider. The brief video below provides information on how apps and tools can help everyone from the pastor, the administrator, the treasurer and the Sunday school teacher manage ministry. Servant Keeper will be hosting a Ministry Management Workshop on June 21st at the ...

Discounted Software for Not-for-profits

Ross Williams

March 22, 2018

Dear Treasurers and Finance Chairs (copy to Pastors), I want to let you know about the opportunity to purchase computer software for your church at steeply discounted prices through a Not-for-profit organization called "TechSoup" (yes, it's a very strange name). In my spare time I handle the accounting for a Not-for-profit charitable organization and a couple years ago I purchased QuickBooks for only $19.00 through TechSoup.  The basic version of Microsoft Office is available for only $29.00. ...

Tax Changes & Local Church Giving

Ross Williams

March 09, 2018

UPCOMING WEBINAR! Tax Changes & Local Church Giving Thursday, March 22, 2018 7:30pm EST   From Ken Sloane of Discipleship Ministries: Few of us have seen changes to the Tax system as sweeping as those approved at the end of 2017 (to go into effect this year and beyond). One area of great interest, impact and anxiety for leaders in the church is the increase of the standard deduction with fewer taxpayers being able to itemize deductions, including charitable giving. Some ...

We Need Your Payroll Submission ASAP

Ross Williams

February 27, 2018

According to our records we have not yet received the submission of your final 2017 payroll for purposes of Workers' Compensation coverage that was due yesterday.  We need this data to ensure adequate coverage and to calculate correct premiums. Even if your payroll is zero, we need you to report it so that our records and policies are accurate. Please see the original e-mail with instructions below for details Thanks!  Ross Dear Church Treasurer and Finance Chair (copy to Pastors), (This ...

Annual Audits

Ross Williams

February 22, 2018

Dear Finance Chairs (copy to Pastors and Treasurers) The Finance Committee is responsible for ensuring that all financial books, records and bank accounts undergo an annual audit. This is required by The Book of Discipline, the governing document of our denomination (see excerpt at end of e-mail).  Included in the audit (or audited separately) must be the transactions of the church's operating account, Board of Trustees, Preschool (if controlled by the church), Memorial Funds, Endowment Funds, ...

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