Church Secretary/Administrative Assistant, Hampton Bays UMC and East Quogue UMC

Church Secretary/Administrative Assistant, Hampton Bays UMC and East Quogue UMC

2/3/2020

Good Ground, the Hampton Bays UMC and East Quogue UMC are looking for a Church Secretary to serve both churches.

GENERAL PURPOSE:
Provide administrative support to the pastor and church council by conducting and organizing administrative duties and activities including receiving and handling information.

EDUCATION AND EXPERIENCE:

  • Typing with adequate speed and accuracy
  • Strong computer skills with proficiency in MS Windows, Word, Excel, PowerPoint, E mail apps, and Publisher.
  • Should also be proficient in QuickBooks and be able to generate checks for invoices and to maintain payroll management.
  • Proficiency in the use of office machines. (copier, folder, fax/scanner, etc.)
  • Must have previous office experience including scheduling, bookkeeping, office material management, accounts receivable and accounts payable management.
  • Good command of English composition and punctuation and ability to proof read documents. Ability to speak and understand Spanish is a plus.

OTHER GENERAL EXPECTATIONS INCLUDE:
  • Should be ever conscious of the need for confidentiality.
  • Should always exhibit professionalism in appearance, work ethic, and accountability.
  • Should give attention to details with an eye for excellence as well.
  • Should be a self-starter, good at multitasking and prioritizing projects.
  • Should have the ability to work independently without supervision.

General Duties:
  • Maintenance and organization of the office area.
  • Routine filing of paperwork.
  • Ordering of office materials and materials needed in the church. Ordering of maintenance material when notified by custodial crew.
  • Maintaining petty cash record.
  • Organization and maintenance of the church calendar and scheduling of events.
  • Creation of weekly bulletins with input from the pastor (Publisher).
  • Creating slides for presentation during service. (PowerPoint).
  • Receive, distribute and disseminate mail and other correspondence.
  • Answering incoming calls.
  • Answering appropriate emails.
  • Publishing of monthly newsletter (Publisher).
  • Create bulletins for weddings, funerals, baptisms and other special church services.
  • Assist pastor in completing reports for The District and Conference leaders.
  • Maintain membership log, baptismal records, weddings and death certificates.
 
Hours: The hours will be negotiated but we are looking for 3-4 days a week in office totaling approximately 20 hours per week. Most of the time will be spent in Hampton Bays with trips to East Quogue as needed.  Pay: The pay will be hourly and is negotiable dependent upon the applicants experience, skill set and availability.

Please send resumes to:
Hampton Bays UMC
158 W Montauk Hwy
Hampton Bays, NY, 11946
 
Or email to:
Hbumc1@gmail.com
kenbohlerLLP@gmail.com
and
ericaburgess@yahoo.com