Event Planner, United Methodist Women Nat'l Office (NY City)

Event Planner, United Methodist Women Nat'l Office (NY City)

8/30/2018


United Methodist Women is actively seeking qualified candidates for the position of MEETING PLANNER in Events Management for our national office in New York City.  Feel free to apply if you are interested and meet the qualifications.
 
Summary of Responsibilities:
The Events Management Department of United Methodist Women (UMW) is seeking a Meeting Planner to plan meetings of 100 and under.  The Meeting Planner will have sole responsibility for the successful planning, management and implementation of assigned events according to the logistic and legal needs of the organization. While on site they are in charge of smooth implementation, the safety and well-being of all attendees including the Board of Directors, staff and any officers and leaders of the broader organization from across the United States and around the globe.
 
Supervisory Responsibility       
The Meeting Planner acts as the top supervisor of all needed consultants and staff assistants for planning and implementation on site as requested.
 
Qualifications
The Meeting Planner should have strong people skills, be energetic, personable, self-motivated, and self-directed. The successful candidate for this position is able to maintain a calm demeanor while juggling rapidly changing priorities and moving the workload forward. This person is comfortable in a deadline-driven environment, can strategize and problem-solve. This position has a heavy logistical focus that requires independent thinking and attention to detail. The Meeting Planner will have final decision-making authority and use ultimate judgement and discretion when interacting with the most sensitive areas of the organization’s work.

  • Bachelor’s Degree preferred or equivalent combination of education and work experience with logistical coordination of major events, event planning and/or mission agency or other women oriented non-profit organizations. 
  • Experienced professional with a minimum of two years in production/event planning environments.
  • Familiarity with the United Methodist Church and its partnerships a major plus.
Requirements
  • Experience in event management and customer-service related roles.
  • Experience in meeting management: basic hotel contracts, room-set up, catering, Audio/Visual. 
  • Extreme tact and discernment in maintaining financial information confidentially.
  • Flexible leadership style with a strong attention to detail. Strong communication and organizational skills.
  • Good people skills required. The ability to work with all personalities from “performer” personalities and their needs, to volunteers, Directors, Advisory Group members, and members.  
  • Knowledge of budgets and billing systems required. Understanding of basic contracts for performance and technical vendor participation
  • Able to adhere to and organize multiple timelines and deadlines.
  • Good communication skills with the ability to articulate complex pieces of logistical information in a clear and a concise way. Must have the ability to take complex lists of data and turn it into schedule for participants. 
  • Experienced in Excel, PowerPoint, and Word - table functions.
  • Ability to quickly learn and use event management systems.
  • Able to lift up to 25-pound boxes and other event related shipping items. 
 
Benefits
Health, Life, Dental, EAP, LTD, FSA, generous time-off benefits, closed August Fridays and Christmas week.  8% employer contribution to retirement with 2% match.
 
To Apply