Conference Committees At a Glance

In order to help our conference members learn about the Conference boards, commissions, committees and councils, we have gathered information for your review. This includes when and where meetings take place; the duties of the group, and what gifts/skills will an effective member of each committee possess. To see its information, click on the plus sign in front of the committee below. A parenthetical citation next to the committee name shows which paragraph in the Book of Discipline or what Conference Rule number provides information about the committee.

If you are interested in serving on one of the committees below that has an asterisk (those which are voted on at annual conference), please contact Rev. David Henry, chair of the Nominations Committee at David.Henry@nyac-umc.com. Otherwise, contact the chair of the committee (those that are not elected by the conference), click here for the list of current chairs and their contact information.

If you are a chair and the information for your committee is not listed below, please answer the questions in the drop-down and send them to Beth Patkus at archives@nyac.com or Margaret Howe at confsecy@nyac.com.

1. Understand who has been elected to your committee. If you are unsure, check the “Conference Organization – Delegates/Members” section of the Journal, which can be found on-line at http://www.nyac.com/journal.
2. Maintain a current listing of names, valid e-mail addresses and cell-phone numbers for committee members. Other members will sometimes use an e-mail of the Chair to communicate to the group – so it is imperative that you have correct e-mail addresses for all members.
3. If you are meeting at the conference center and wish to provide a meal to your committee, coordinate such through the Conference Receptionist, Trudy Creary, at 914-615-2229 or receptionist@nyac.com. She will help you to understand food options but will not get involved in selecting the quantity or type of food — that is your responsibility. Alternatively, if you wish to shop for and provide the meal, please save your receipts and apply for reimbursement using the conference Disbursement Request form. All costs for meals will be borne by the Conference and charged to a “Hospitality” budget.
4. Ask members to avoid “reply all” e-mail messages unless the entire group needs to see the reply.
5. The Conference CFO is available to answer questions and provide transaction support to the many committees of the Conference. The CFO is not a voting member and due to the large number of committees served (currently eleven) the CFO does not take on committee assignments. E-mails that request approval of committee business or actions should not be addressed to the CFO – instead he should be “copied” for informational purposes.
6. Due to audit requirements the CFO cannot accept verbal instructions to process transactions. To process a transaction please mail instructions to the CFO expressly authorizing the action (e.g. “the attached bill is approved for payment,” “per vote of the committee, the attached loan request is approved”).
7. When cancelling a meeting due to weather or other reasons, it is imperative that you ensure notice has been received. One way of doing this is to request confirmation of receipt of the cancellation e-mail – then call only those who did not respond.
8. Become familiar with “Roberts Rules of Order,” which is one way to run an effective meeting. There are several web sites that provide comprehensive information about the "Rules," including www.rulesonline.com.
9. If you wish to provide the ability for people to call into a meeting, please contact Trudy Creary at receptionist@nyac.com and she will set it up for you. Please send her the start and finish times of your meeting and give her at least one business day of advance notice to do so.  She will then e-mail you the dial-in information for you to include in your communications to committee members.
10. Prior to each meeting, send out a reminder with a draft agenda and details such as the date, time, location (room #) and any special instructions (e.g. please review the xyz document before you come).
11. At the beginning of each meeting, ensure that a previously elected or substitute Secretary is present to take minutes. A hand-out sheet should be passed around to record those in attendance.
12. The best time to distribute minutes is within a day or two of the meeting, when discussions are still fresh in people’s minds. Request your committee secretaries to do so. Handing out minutes of a prior meeting and asking members to vote without adequate time for review is not advised.
13. Review the Book of Discipline for any requirements associated with your committee. The Book of Discipline includes a paragraph or more on most committees describing the purpose and required constitution. You can access an on-line version at: http://www.nyac.com/resources.
14. You’ve been empowered! While you should solicit input, encourage discussion and gain consensus, it is ultimately up to you to ensure the committee makes decisions in a timely manner. You will also want to oversee the execution of key decisions, tasks and projects to ensure that the work of the committee is accomplished.
15. In today’s COVID world, most of our meetings take place on Zoom. If you have your own account (or one from a local church that you will use), follow the same rules of etiquette in getting the Zoom link out in a timely fashion. And, if for some reason the meeting is cancelled, notify the members in the same way.
16. If you need to use a NYAC Conference Zoom link, please contact Trudy Creary at receptionist@nyac.com at least a week before your meeting to be sure a link will be available.
17. If you are using Zoom, remember to keep attendance, have someone take minutes and follow all of the rules of a good in-person meeting.

Meetings

How often does the group meet in person?

We meet quarterly at a minimum in person.

How often does the group meet via conference call?

We meet by conference call bi-monthly.

Where does the group meet when it meets in person?

The group meets in person at varying locations in order to accommodate all committee members.

Day/time of in-person meetings?

The committee meets week nights as well as weekends in order to accommodate all committee members' busy schedules.

Besides meetings, are there any regular events members are expected to attend?

Members are expected to attend and facilitate training events that the committee deems necessary for our Annual Conference going forward.

Duties — brief synopsis of the work of this Board or Committee

Members

What gifts/skills will an effective member of this committee possess?

An effective member of this committee must posses a heart for disability, and a desire for voice and change in our Annual Conference. They must be passionate, committed and willing to be a strong voice/advocate for those who’s lives are affected by disability daily at home and importantly their church.

Meetings

How often does the group meet in person?

The group meets 3-4 times a year, generally January, April, September and November, but this changes depending on the needs of current projects.

How often does the group meet via conference call?

Since March 2020 we have been meeting solely on Zoom for the safety of all. We normally meet on Saturday morning from 10:00 a.m. to approximately 11:30 a.m.

Where does the group meet when it meets in person?

We usually meet at the Conference Center, but have on occasion met at other places throughout the conference.

Day/time of in-person meetings?

We usually meet on Saturdays from 10:00 AM to 12:00 PM, but can meet at other times that the Commission chooses.

Duties — brief synopsis of the work of this Board or Committee

The Commission on Archives and History acts as a catalyst to learn from our past and to inspire our future. The CAH supports the Conference’s mission by connecting people to their common heritage as United Methodists in this region. To do this, we (a) maintain and enhance existing archival preservation activities and (b) facilitate telling the stories of the conference, its leaders, its local congregations and its historic locations. The CAH has consistently pursued its mission through concrete projects and products that are shared with the Conference community. There is also a crucial relationship between the Commission and the local church; the Commission provides leadership, encouragement and support for the recovery and collection of history at the local church level. The Commission is an important link in the connectional chain that binds us all together.

Members

What gifts/skills will an effective member of this committee possess?

The most effective members of the Commission on Archives and History are those that bring a spirit of enthusiasm and interest to their work. They are consistent in their attending of meetings and thoughtful in their conversations while attending meetings and in representing the Commission, the Conference and the denomination.

Helping out on the member's local church historical committee and/or working in a not-for-profit, library or museum environment could be helpful - but these are NOT required. A knowledge of Methodist history is helpful but NOT necessary. What they don’t know can be taught.

Meetings

How often does the group meet in person?

How often does the group meet via conference call?

Where does the group meet when it meets in person?

Day/time of in-person meetings?

Besides meetings, are there any regular events members are expected to attend?

Duties — brief synopsis of the work of this Board or Committee

Members

What gifts/skills will an effective member of this committee possess?

Meetings

How often does the group meet in person?

As a body we hold bi-monthly meetings. The executive committee meets on the off months. We do not meet in July.

How often does the group meet via conference call?

We have a conference call meeting when necessary, depending on the weather and need.

Where does the group meet when it meets in person?

We rotate. We ask a church to host two months at a time. We will meet mainly in the Metropolitan area.

Day/time of in-person meetings?

We begin at 6pm with dinner. We begin the meetings at 6:30pm sharp.

Besides meetings, are there any regular events members are expected to attend?

We ask members to attend the BMCR Weekend held the 3rd weekend of February, BMCR Annual Meeting, BMCR Luncheon and the quarterly BMCR Community Workshops to begin in 2019.

Duties — brief synopsis of the work of this Board or Committee

The mission of Black Methodists for Church Renewal is to raise up prophetic and spiritual leaders who will be advocate for the unique needs of Black people in the United Methodist church.

Members

What gifts/skills will an effective member of this committee possess?

A basic knowledge of BMCR, communication skills, and a willingness to be an active team member.

Meetings

How often does the group meet in person?

5 times a year from September through May

How often does the group meet via conference call?

As needed for subcommittee work

Where does the group meet when it meets in person?

Conference Center

Day/time of in-person meetings?

Third Tuesday of September, November, January, March, and May. If in person at the Conference Center, 6:30pm – 8pm; if on Zoom, 5:30pm – 7pm

Besides meetings, are there any regular events members are expected to attend?

Board members are expected to monitor and respond to email correspondence as needed. We invite board members to attend volunteer days or weekends at one or both camps and expect them to be involved in fundraising events.

Duties — brief synopsis of the work of this Board or Committee

Our Board oversees the two camps within the New York Annual Conference. The Camping and Retreat Ministry is run by an Executive Director who is responsible for Quinipet, a year-round facility, and also oversees Kingswood, a seasonal campsite located in Hancock, NY.

The Board has responsibility for fiscal oversight, establishing strategic goals for the ministry, evaluating the effectiveness of policies and programming, and fundraising. Subcommittees are formed as needed to complete various projects.

Members

What gifts/skills will an effective member of this committee possess?

An effective member of the Camps Governing Board will have passion for outdoor ministry and its capacity to transform lives, and time to devote to meetings and subcommittee work. A member should bring creative thinking, professional skills, and a willingness to take on projects, as well as an ability to work collaboratively.

Meetings

How often does the group meet in person?

How often does the group meet via conference call?

Where does the group meet when it meets in person?

Day/time of in-person meetings?

Besides meetings, are there any regular events members are expected to attend?

Duties — brief synopsis of the work of this Board or Committee

Members

What gifts/skills will an effective member of this committee possess?

Meetings

How often does the group meet in person?

How often does the group meet via conference call?

Where does the group meet when it meets in person?

Day/time of in-person meetings?

Besides meetings, are there any regular events members are expected to attend?

Duties — brief synopsis of the work of this Board or Committee

This group will reconvene in the new conference year under the leadership of Rev. Robert Walker and Rev. Tim Riss. Please read paragraph 642 in the Book of Discipline for an overview.  Specifics of what this will look like in the New York Conference will be defined as it evolves.

Members

What gifts/skills will an effective member of this committee possess?

Meetings

How often does the group meet in person?

11 months out of the year; 1x per month

How often does the group meet via conference call?

Until further notice, all meetings will be held virtually on Zoom ONLY for the safety of all. See our page on the conference website for upcoming meeting dates and the Zoom link.

Where does the group meet when it meets in person?

This group generally meets in White Plains either at the Conference Center (20 Soundview Ave) or at Memorial UMC (250 Bryant Ave).

Day/time of in-person meetings?

1st or 2nd Saturday of the month; 10 a.m.-approximately 11:30 a.m.

Besides meetings, are there any regular events members are expected to attend?

We hope that members will attend our Church & Society dinner, usually held the Friday of Annual Conference; we also hope and encourage members to attend other scheduled activities that will be announced via our listserve throughout the year.

Duties — brief synopsis of the work of this Board or Committee

The Conference Board of Church & Society is the social justice advocacy arm of the New York Annual Conference.

Members

What gifts/skills will an effective member of this committee possess?

A passion for social justice, skills in community organizing and a commitment to being a good steward of others and creation.

Meetings

How often does the group meet in person?

4 or 5 times a year

How often does the group meet via conference call?

As needed; people can join the in-person meetings by phone if they cannot come to White Plains

Where does the group meet when it meets in person?

Conference Center

Day/time of in-person meetings?

Weekday evenings; supper at 6:00 and the meeting at 6:30

Besides meetings, are there any regular events members are expected to attend?

No

Duties — brief synopsis of the work of this Board or Committee

The commission is responsible for the yearly meetings of the annual conference. Much of actual work is done by Barbara Eastman (business details), the conference secretary (communications), the director of connectional ministries (agenda and overseeing the program) and a worship team (planning and implementing the worship). The committee members offer guidance and insights about the theme, schedule, financial concerns, matters of hospitality, worship plans, etc. and offer their assistance in accordance with their gifts and interests.

Members

What gifts/skills will an effective member of this committee possess?

Understanding of the annual conference and the dynamics of annual conference sessions; some creative and imaginative people are needed, and also some who are good at details, planning and implementing the plan.

We are supposed to have representation from all our ethnic groups and caucuses, but these representatives don’t always participate. We could use few younger, newer members (clergy or lay).

Meetings

How often does the group meet in person?

2-4 times/annually

How often does the group meet via conference call?

Most meetings may be attended via conference call, but in person is preferred. Conference calls as a venue have not been a platform for meeting to date.

Where does the group meet when it meets in person?

Conference Center

Day/time of in-person meetings?

Weeknight evenings, 6:00-8:00 (or 8:30); light meal provided.

Besides meetings, are there any regular events members are expected to attend?

Most positions on the Table are ex-officio, specifically chairs/presidents of committees and interest groups in the Conference. It is anticipated that they are active in the group they represent.

Duties — brief synopsis of the work of this Board or Committee

The CMVT focuses and guides the mission and ministry of the United Methodist Church within its boundaries by:

1. envisioning the ministries necessary to live out the mission of the church in and through the annual conference;
2. creating and nurturing relationships and connections among the local, district, annual conference, and general church ministries;
3. proving encouragement, coordination, and support of the ministries of nurture, outreach, and witness in districts and congregations for the transformation of the world;
4. ensuring the alignment of the total resources of the annual conference to its mission;
5. developing and strengthening ethnic ministries, including ethnic local churches and concerns;
6. providing for advocacy and monitoring functions to ensure that the church is consistent with its stated values.

Members

What gifts/skills will an effective member of this committee possess?

Note: most of the membership is determined by positions held within the conference (e.g. bishop, district superintendents, district COM chairs, conference agency or commission representatives… but there are at-large positions (for e.g. youth (2), one additional lay person from each district…)

• Should have an understanding of how NYAC works at the Conference and District levels or a significant desire to acquire same.
• "Big Picture" thinking along with ability to reflect on how to implement ideas locally.
• A willingness to share thoughts, pros, cons, and brainstorm in the context of meetings.

Meetings

How often does the group meet in person?

At least 4 times a year

How often does the group meet via conference call?

Rarely, but the committee usually communicates via e-mails

Where does the group meet when it meets in person?

At the Conference Center in White Plains, NY

Day/time of in-person meetings?

At 6:00 p.m. with a light working dinner

Besides meetings, are there any regular events members are expected to attend?

No

Duties — brief synopsis of the work of this Board or Committee

The function of the conference committee on episcopacy is clearly defined in the Book of Discipline (2012 Book of Discipline, Paragraph 637.3). Mainly, the committee is there to assist and support the Bishop for his/her effective ministry in their assigned areas. This committee also works closely with the Board of Trustees of the NYAC to upkeep, maintain and improve the episcopal residence.

The committee on episcopacy of the Northeastern Jurisdictional Conference requires each conference committee on episcopacy to meet at least four times (quarterly) a year regularly for the consistent evaluation of Bishop’s leadership.

Members

What gifts/skills will an effective member of this committee possess?

No particular gifts/skills are needed or required, but it will be helpful if the person knows what’s going on in the NYAC and is able to listen with attentive ears. Also, thatperson is willing to share his/her time and energy to attend the meetings faithfully and respond to the correspondences promptly.

Meetings

How often does the group meet in person?

Once or twice a year

How often does the group meet via conference call?

We did only one time previously

Where does the group meet when it meets in person?

Conference Center

Day/time of in-person meetings?

Thursday at 6:30 pm in March

Besides meetings, are there any regular events members are expected to attend?

Chairperson (and vice-chair or a designated alternate) attends GCFA-Quadrennial Training and National Association of Conference Commission on Equitable Compensation Consultation; Two such training events per quadrennium

Duties — brief synopsis of the work of this Board or Committee

The responsibility and administering the program of equitable compensation as described in the Book of Discipline para. 625.

These include the development of a schedule of minimum base compensation for pastoral support. When the schedule is adopted by the conference, the commission is responsible for administering the funds used as base compensation supplements. Each pastor who is appointed full time must receive support at least equal to the Minimum Base Compensation Schedule. Each conference member who is appointed less than full-time to a pastoral charge must receive support at least in proportion to that schedule. Amounts recommended by the Commission on Equitable Compensation shall be set by vote of the Annual Conference.

Members

What gifts/skills will an effective member of this committee possess?

Knowledge/understanding of underlying philosophy and the rationale of fair compensation.

Some knowledge about pastors’ compensation package. i.e., cash salary and non-cash compensation for the clergyperson, professional expenses (accountable reimbursements), and housing allowances.

Some understandings or gifts of analytical skills. Statistical comparison with what other pastors in other jurisdictional conferences (or in similar settings) are paid. Some guidelines seek equity through comparing a pastor’s compensation with the cost of living index, family or special needs, conference average compensation.

Meetings

How often does the group meet in person?

Once, at conference at Hofstra, for those who are there

How often does the group meet via conference call?

Not at all

Where does the group meet when it meets in person?

At Hofstra in June

Duties — brief synopsis of the work of this Board or Committee

This is the group that proofreads the Journal. Every inch, every word. We wait eagerly for the Conference Secretary to send the pieces on to the chair, who then sends them out to the individual members. They look for typos, grammatical errors, and possible mistakes made in carrying forward any information from last year (major changes in value of buildings, current expenses, etc).

Members

What gifts/skills will an effective member of this committee possess?

Good knowledge of grammar, punctuation use, spelling. Attention to detail.

Meetings

How often does the group meet in person?

Monthly

How often does the group meet via conference call?

When practical

Where does the group meet when it meets in person?

Conference Center

Day/time of in-person meetings?

4th Tuesday of Month 6pm dinner 6:30-8:30 meeting

Besides meetings, are there any regular events members are expected to attend?

Yes; a Saturday in March for an all-day budget hearing, Annual Conference, District Resource Days, side committees that have CF&A representation such as Audit, Trustees, Parish Development, Camps, Personnel, Conference Sessions, Episcopacy, BOPHB, CMVT, and Archives and History.

Duties — brief synopsis of the work of this Board or Committee

CF&A is charged with the stewardship of conference funds as well as conference administrative functions. CF&A prepares the draft operating budget for the NYAC which is presented for approval at annual conference meeting in June.  Voting members of CF&A cannot serve on another conference committee that receives funding from the NYAC operating budget.  Members are expected to be active, attend regular meetings as well as the side committee meetings to which they are assigned.

Members

What gifts/skills will an effective member of this committee possess?

Candidates for this committee should be financially aware individuals who are familiar with accounting and good business/management practices.

Meetings

How often does the group meet in person?

Twice a year in October and April

How often does the group meet via conference call?

As needed — Executive Committee meets via conference call 10 times a year

Where does the group meet when it meets in person?

Albany, NY

Day/time of in-person meetings?

Friday evening to Saturday noon

Besides meetings, are there any regular events members are expected to attend?

No

Duties — brief synopsis of the work of this Board or Committee

The United Methodist Frontier Foundation exists to support and facilitate the ministry and mission of the local congregations and annual conferences by strengthening their financial stability and sustainability.
United Methodist Foundations:

• Provide socially responsible investments based on the Social Principles of The United Methodist Church
• Promote planned-giving programs on behalf of local churches and conferences
• Furnish counsel and guidance to local churches with regard to promotion and management of permanent funds

The Frontier Foundation is governed by an independent board which establishes all policies and procedures upon which the foundation operates.

The UMFF board of directors is the governing and fiduciary body of the organization. Essentially it hires, evaluates and replaces the chief executive, develops, implements and evaluates the organization's goals and strategic plan, and assures that all legal requirements are complied within the course of the year. This includes monitoring investments, meeting regularly with the fund managers, and all other matters pertaining to the organization. Establish and monitor the budget, and assure the organization has the funds to operate efficiently.

Members

What gifts/skills will an effective member of this committee possess?

Some business and investing knowledge; an interest in funding ministry; experience in leading effective stewardship campaigns or capital campaigns.

Meetings

How often does the group meet in person?

2-4 times per year

How often does the group meet via conference call?

As needed

Where does the group meet when it meets in person?

Conference Center or at times we meet and at locations throughout  the conference

Day/time of in-person meetings?

10:30 am – 3:00 pm approx.

Besides meetings, are there any regular events members are expected to attend?

Annual Conference to celebrate with those receiving scholarships. If there are training events participation would be expected.

Duties — brief synopsis of the work of this Board or Committee

The Conference Commission on Higher Education and Campus ministry is the liaison between the General Board and New York Annual Conference. We update covenants with our ecumenical chaplains was well as endeavor to strengthen the United Methodist Presence on Campus. We evaluate and review the ministries that we support and as to integrity of their mission and if they are in sync with goals of the General church and the Conference. We monitor and have fiscal oversight over all the income that we share and by developing a close relationship see how we support the campuses. We seek to equip and empower campus ministries to build and to cultivate Christian community.

We also administer scholarships to further support our students financially and help them to prosper with their academic goals. We gather yearly to review their scholarship applications and support and encourage them as continue in their connection with the NYAC and UMC.

We also look for opportunities to form new Campus ministries. Campuses present us with a unique community of faith as the students will graduate and move on.  There are many universities and colleges throughout our jurisdiction so touching base and connecting with those institutions of higher learning present us with an area of unlimited possibility. Currently we are supporting 5 thriving Campus ministries and are in conversation with a few others that are now forming. 

Our task is to value and support the students. As they are away from a local church we are also hoping to build better relationships between the local churches, district and conference. By Discipline we also seek to provide a link with our young adult ministries. We want to also open to forming new models of ministry are committed to developing training opportunities to help those cooperative models of campus ministry be effective in reaching students.. We recognize the stress and isolation of campus life and hope to make a real difference in the lives of students and support each campus.

Members

What gifts/skills will an effective member of this committee possess?

Useful gifts are a passion for students and campuses; an energy to help empower them. We also need people with energy enthusiasm and who can work on a team. We also people who are innovative visionaries, who really love the Lord and have a heart for justice and mercy, are also important.

The spiritual gifts of: Serving, encouraging, giving and leadership are essential as well as mercy would be very useful.  In addition  skills of innovation, teaching and administration would be very beneficial.   As we set up new Campus ministries and support all the current ones so commitment to pray and work as a team us a real necessity.   We advocate on behalf of the needs of the campuses. Communication skills and helping to utilize social media and incorporate would also be a great asset to the Commission. 

Membership should reflect ethnic and theological diversity so that we can adequately advocate and support  the students on each Campus.  Representation from all areas of the conference would be help as well because this would truly enhance the work that we do. 

Please feel free to contact Rev. Sandra Mantz if you have any questionsSandra.Mantz@nyac-umc.com

Meetings

How often does the group meet in person?

3 to 4 times a year

How often does the group meet via conference call?

3 times a year

Where does the group meet when it meets in person?

Grace UMC, Manhattan

Day/time of in-person meetings?

varies

Besides meetings, are there any regular events members are expected to attend?

Feb/March - Council Assembly; March/April - Lent Services; June - Annual Conference; July - Camp Fundraiser Concert (for children and youth scholarships); September - Quinipet Family Camp (Labor Day weekend); October - Laity Sunday (3rd Sunday in October).

Meetings

How often does the group meet in person?

6 or 7 times a year

How often does the group meet via conference call?

6 or 7 times

Where does the group meet when it meets in person?

Generally at the conference center 

Day/time of in-person meetings?

Mostly Saturdays

Besides meetings, are there any regular events members are expected to attend?

Conference call prayer on Mondays, Prayer Vigils, Immigration Call to Action, Workshops, Rallies, RRT

Duties — brief synopsis of the work of this Board or Committee

The Immigration Task Force invites you to do everything possible to protect the life and dignity of those that God has called us to care for, “the least of these.” Jesus was very clear about our call as his followers on how to treat the stranger among us, "because I was a stranger and you welcomed me." 

Immigration Task Force Areas of Focus:

• Sanctuary Churches Network
  • Local, Jurisdictional, National and Global
• Advocacy and Lobbying
  • Call to Action
  • Prayer Vigils
  • Public Engagements
  • Resolutions
  • Call your reprentatives
• Educational Trainings
  • How to get involved with ITF
  • How to do Lobbying and Advocacy
  • Sanctuary Churches Trainings
  • Accompaniment Trainings
  • Immigrant Welcoming Communities Trainings
  • Know Your Rights - NEW YORK JFON (Justice for Our Neighbors)

Please see our webpage: https://www.nyac.com/nyacimmigrationtaskforce

Members

What gifts/skills will an effective member of this committee possess?

Passionate about the "least of these;" Social Justice oriented; welcoming spirit/heart; resourceful.

Meetings

How often does the group meet in person?

Our group consists of three sub groups: Korean church serving colleagues, Cross Racial Cross Cultural Appointed colleagues, Women Clergy. Each sub-group meets occasionally. But we all meet at the annual conference session, one time in the fall and one time in spring and one time for the spring retreat.

How often does the group meet via conference call?

None. But the executive team meets via teleconference every other month.

Where does the group meet when it meets in person?

We meet at Korean United Methodist Churches. 

Day/time of in-person meetings?

Usually Monday or Tuesday at 10:00 am til 2 pm, including lunch. The combined spring retreat is held usually right before the Lenten season.

Besides meetings, are there any regular events members are expected to attend?

Both annual retreat and a lunch meeting at the conference session are two special meetings all members are expected to attend.

Duties — brief synopsis of the work of this Board or Committee

It is the Korean clergy community where they support one another by sharing joys and concerns relating to their local church ministries and their own family ministries. We would like to strengthen our calling and ministry and also raise a unified voice and express hope and concerns for the church.

Members

What gifts/skills will an effective member of this committee possess?

Open heart, willing participation and engaging partnership.

Meetings

How often does the group meet in person?

At least six-to-eight times a year. 

How often does the group meet via conference call?

As needed. All meetings are accessible via conference calls. 

Where does the group meet when it meets in person?

Conference Center

Day/time of in-person meetings?

Days are flexible, usually Tuesday, Wednesday or Thursday. In-person meetings are scheduled to begin at 6:30pm. 

Besides meetings, are there any regular events members are expected to attend?

Yes. Annual Laity Event (Laity Convocation), Annual Conference Laity Session, District Lay Leaders Training Event for Local Church Lay Leaders (led and attended by district lay leaders). 

District Lay Leaders may attend The Association of Annual Conference Lay Leaders’ (AACLL) meetings for information only; as guests, however, they have no voice and no vote.

Duties — brief synopsis of the work of this Board or Committee

The Book of Discipline 2016 section 631-2: "The Board seeks to help the laity understand their role in fulfilling the Church’s mission both within as well as outside of the church. Its goal is to provide specific training and resources in general and encourage their inclusion in the ministry of the church at the local, district and conference levels. The Board supports the collaborative work of the organized lay groups in the conference as we connect the needs of people to the presence of God and share God’s love.

"Section 631-3, page 452 recommends the following persons for members of the Conference Board of Laity: conference lay leader as chair, the associate conference lay leader, conference director of Lay Speaking Ministries, the conference scouting coordinator, the president and two representatives elected by each of the conference organizations of United Methodist Men (UMM), United Methodist Women (UMW), United Methodist Young Adults, and the conference council on youth ministries; and  in addition, the district lay leaders*, two laymen, two laywomen, and two youth elected by the annual conference upon nomination of the conference nominating committee, a district superintendent designated by the cabinet, the director of the conference council on ministries*, and the presiding bishop. Particular attention shall be given to the inclusion of people with disabilities and racial and ethnic persons.

"All members shall be professing members of local churches."

*The NYAC – BOL includes in its membership: associate district lay leaders, and district directors of lay servant ministries and associates, the director of the CMVT.

Members

What gifts/skills will an effective member of this committee possess?

All members of the Board of Laity, except for the few at-large members, are on the Board by virtue of holding another office. However, to be productive members, once on the board, the following gifts/skills are necessary. 

1. One must be a spiritual leader who is working to grow spiritually through Bible study, prayer, and religious studies.
2. Strive to increase your knowledge of the United Methodist Church and its polity.
3. Be a good listener and communicator.
4. Take responsibility, work well as a team player with both clergy and laity.
5. Has a keen interest in connecting with the community, thus the needs of people to the presence of God to transform the world through Christ.
6. Able to build relationships and “strive to share God’s love by creating safe places where all are accepted and welcomed. . .”
7. Share your expertise, thoughts, presence, gifts, and graces at scheduled meetings.
8. Be able to incorporate/align the new mission, vision and core values in the work of the laity of our churches.

Meetings

How often does the group meet in person?

Meets twice a year in person with telephone conferencing available for those not able to attend in person.

How often does the group meet via conference call?

Director’s Conference updates via email and/or telephone conferencing as needed.

Where does the group meet when it meets in person?

Conference Center in White Plains, NY

Day/time of in-person meetings?

Saturdays

Besides meetings, are there any regular events members are expected to attend?

Annual Conference at Hofstra. Invited to attend the Annual Meeting of Directors of Lay Servant Ministries. Regular  communication and interaction with our respective District Superintendents and District Lay Leaders is important for our ministry.  We work together in our service to  laity.   Regular attendance at our respective District events is encouraged.  Interaction with pastors is vital to knowing what is needed regarding the building up of our laity. 

Duties — brief synopsis of the work of this Board or Committee

The board ensures that the Basic Course is offered in all districts with regards to accessibility to all who wish to attend.  This may mean offering the course in a variety of locations.  We also provide Advanced Courses covering Leading, Caring and Communicating during the year.  All activities are publicized in the NYAC calendar of events and are always open to all persons in any district.

The board meets to review the status of new and renewing Lay Speakers and to review and approve new and renewing Certified Lay Ministers. We review the latest updates to LSM and share our plans and schedules for our districts. We discuss what advanced courses might be coming up so that all districts know what is  available in all districts. We review what our Director brings back from the Annual Conference of Lay Servant Directors and how it affects us. We discuss questions or concerns that any of the district directors bring up and try to resolve. We submit District Reports (taken from our respective reports to our District Charge Conference) to our Director so information is available for the Director’s report for Annual Conference.

Members

What gifts/skills will an effective member of this committee possess?

Familiarity with the Lay Servant Ministry process is vital.  We expect that members have at least taken the basic course and are planning on taking advanced courses. Committee members do not need to be District Directors, though all District Directors are on the committee. We have members at large representing Lay Speakers and CLMs.  My opinion is that all Lay Servants should be invited to be on this Conference Committee as long as they are feeling called to be active in lay ministry at this level.

Members should have a desire to be part of a ministry that equips laity to work alongside clergy and not in opposition. A servant heart is essential. Members are asked to participate in meetings as required and are expected to be active. It means travel to White Plains if that is where a meeting is being held and to commit to teleconferencing if not able to attend a meeting in person

Meetings

How often does the group meet in person?

How often does the group meet via conference call?

Where does the group meet when it meets in person?

Day/time of in-person meetings?

Besides meetings, are there any regular events members are expected to attend?

Duties — brief synopsis of the work of this Board or Committee

Members

What gifts/skills will an effective member of this committee possess?

Meetings

How often does the group meet in person?

At least four times a year.

How often does the group meet via conference call?

We meet by conference call when necessary.

Where does the group meet when it meets in person?

Three meetings are held at the Conference Center and one meeting at Mission u.

Day/time of in-person meetings?

Saturdays at the Conference Center, 9:30am to 2:30pm, and one meeting at Mission u on closing day (Sunday in 2018).

Besides meetings, are there any regular events members are expected to attend?

Yes, members are expected to attend and fully participate in Mission including with the planning.

Duties — a brief synopsis of the work of this Board or Committee

Members

What gifts/skills will a productive member of this committee possess?

All members of the Committee will:

• Be good team players and able to work well with both clergy and laity.
• Have a keen interest in mission both at home and abroad.
• Be willing to make the necessary commitment of time that the office requires.

Meetings

How often does the group meet in person?

Twice a year annual meeting

How often does the group meet via conference call?

3 times per year

Where does the group meet when it meets in person?

NYAC Learning Center

Day/time of in-person meetings?

Spring and fall each year

Besides meetings, are there any regular events members are expected to attend?

District Glocal Events, and District Mission Workshops

Duties — brief synopsis of the work of this Board or Committee

The Council on Mission is made up of three committees:

1. Committee on Mission Personnel — This committee is responsible for recruiting, and itineration of GBGM missionaries. In addition to their attendance at the annual Council on Missions meeting, they meeting (as needed) to interview candidates who apply to become GBGM missionaries. They also help in promoting relationship between local churches and GBGM missionaries.
2. Committee on Volunteers In Mission (VIM) — Representatives from the international Missions including Bolivia, Cambodia, Costa Rica, Ecuador, Ghana, Haiti, Mozambique and YAM make up this committee. They attend the annual Council on Missions meeting. They recruit, train, and travel with volunteers to their particular countries. They also develop and sustain a very close relationship with the host countries and report directly to the Council on Missions.
3. District Mission Coordinator — This leadership team supports the local churches outreach ministries by providing material and leadership resources.

Members

What gifts/skills will an effective member of this committee possess?

1. Passion for serving and caring in mission
2. Administration and organizing skills
3. Good listening skills
4. Communication and network capabilities

Meetings

How often does the group meet in person?

Twice a year

How often does the group meet via conference call?

Never. There are four of us who have phone conversations.

Where does the group meet when it meets in person?

At the Conference Center and four of us meet at a home once or twice a year.

Day/time of in-person meetings?

10-2 approximately

Besides meetings, are there any regular events members are expected to attend?

We lead Native American Sunday services.

Members

What gifts/skills will an effective member of this committee possess?

An interest in the lives of Native Americans.

Meetings

How often does the group meet in person?

No set number of meetings; usually about 6 times per year

How often does the group meet via conference call?

Conference call is available for all meetings. Scheduled conference calls are usually about 3.

Where does the group meet when it meets in person?

Conference Center in White Plains

Day/time of in-person meetings?

Monday or Thursday (alternating) at 6:00 pm

Besides meetings, are there any regular events members are expected to attend?

No

Duties — brief synopsis of the work of this Board or Committee

The committee is responsible for identifying and recruiting members of the various Conference Boards, Commissions and Committees. Utilizing the Book of Discipline and Conference Rules, we identify the open positions for the conference year. We talk together about the overall makeup of each group and the skills needed. From there we brainstorm potential candidates and agree on who will make the invitation to serve.

We discuss challenges of the nomination process and ways we can best serve the Conference.

Members

What gifts/skills will an effective member of this committee possess?

• An awareness of people in the Conference or District and their gifts, interest and knowledge.
• Follow through on agreed work assignments.
• Ability to participate in meetings in person or via conference call.

Meetings

How often does the group meet in person?

We meet the third Thursday of each month, usually in person.

How often does the group meet via conference call?

Conference calls are usually in response to weather conditions.

Where does the group meet when it meets in person?

We meet at the Conference Center.

Day/time of in-person meetings?

Our meeting begins at noon (everyone brings a bag lunch).

Besides meetings, are there any regular events members are expected to attend?

We are expected to be available for NYAC session, taking turns staffing our display, and throughout the year to present at district meetings or local churches, if asked.

Duties — brief synopsis of the work of this Board or Committee

The general purpose of our work is to keep the districts and local churches sensitive to the ministry to/with older adults, through any avenue that is open to us.

Meetings

How often does the group meet in person?

How often does the group meet via conference call?

Where does the group meet when it meets in person?

Day/time of in-person meetings?

Besides meetings, are there any regular events members are expected to attend?

Duties — brief synopsis of the work of this Board or Committee

Members

What gifts/skills will an effective member of this committee possess?

Meetings

How often does the group meet in person?

Four times per year

How often does the group meet via conference call?

None – Voting by email may be required

Where does the group meet when it meets in person?

Conference Center in White Plains

Day/time of in-person meetings?

Day is scheduled in conjunction with Cabinet meeting since DSs attend the meeting. Time – 6pm

Besides meetings, are there any regular events members are expected to attend?

No

Duties — brief synopsis of the work of this Board or Committee

The committee, which meets at least four times a year, has 10 at large members elected to 2-year terms with a 6-year maximum. It also includes chairs of all the District Parish Development Committees, all District Superintendents, the Director of Connectional Ministries, the Conference Treasurer, representatives from the Council on Finance & Administration, the United Methodist City Society, the Commission on Equitable Compensation, and Ethnic caucuses. In the committee, a quorum consists of those who are present and voting. The Conference Parish Development Committee has the following functions:

1. Making the final determination annually for ministry and mission grants.
2. Making loans and grants for capital projects out of the Conference revolving loan fund.
3. Taking on other responsibilities as defined by the Conference and the committee.

Members

What gifts/skills will an effective member of this committee possess?

Possessing the ability to work with and understand financial documents, such as loan requests and grant requests.

Meetings

How often does the group meet in person?

January, March, May, September, November

How often does the group meet via conference call?

All meetings can be accessed by conference call

Where does the group meet when it meets in person?

Conference center

Day/time of in-person meetings?

Usually the third Thursday of those months listed above, at 6:30pm

Besides meetings, are there any regular events members are expected to attend?

Voluntarily attend the retirement seminar

Duties — brief synopsis of the work of this Board or Committee

We are charged with oversight of the retirement plans and health plans of the active and retired clergy of the New York Annual Conference. We look at healthcare trends, the healthcare exchanges and recommend to the annual conference the benefits and the funding of those benefits for active and retired clergy.

Members

What gifts/skills will an effective member of this committee possess?

Financial acumen, healthcare industry experience, insurance background, investment background

Meetings

How often does the group meet in person?

Monthly or bi-monthly, depending on the need

How often does the group meet via conference call?

Occasionally

Where does the group meet when it meets in person?

Conference Center

Day/time of in-person meetings?

Day varies to accommodate schedules; time - gather at 6pm for light supper - meeting at 6:30

Besides meetings, are there any regular events members are expected to attend?

None that are mandatory – suggest that all attend Annual Conference

Duties — brief synopsis of the work of this Board or Committee

The committee sets Human Resources policies and standards for Annual Conference staff and provides personnel support to the senior staff, Bishop and Cabinet.  This includes development of a Personnel Manual for the Conference Center and local churches, Job Descriptions, and participation in the hiring of executive level staff. The committee consults on all personnel-related issues involving the Conference Center and camps staffs.

Members

What gifts/skills will an effective member of this committee possess?

Some background or knowledge in Human Resources is very helpful.

Meetings

How often does the group meet in person?

4 - 5 times between August and May

How often does the group meet via conference call?

4 - 5 times or as needed.

Where does the group meet when it meets in person?

Our face-to-face meetings are held at the Conference Center, 20 Soundview Ave., White Plains, NY

Day/time of in-person meetings?

Usually the 4th Monday evening at 6:00 p.m.

Besides meetings, are there any regular events members are expected to attend?

Two members are asked to serve as host for each “Effective Christian Leadership Training events.

Duties — brief synopsis of the work of this Board or Committee

CORR seeks to ensure conference wide racial/ethnic/cultural, age and gender representation to reflect the face of the NYAC. We are currently executing a NYAC “Resolution for Mandatory Anti-Racism Training.” This training is mandatory for a select group which originally included: All members of District Committees on Ordained Ministry, CORR, the Bishop and members of the Cabinet. The resolution was amended to include: all clergy, lay pastors, DCOM, District hires, Deaconesses and Home Missioners. The “Anti-Racism” now called, “Effective Christian Leadership in a Multicultural World,” a 1-1/2 days of training is scheduled 2-3 times yearly with completion due by the time of the NYAC session in 2016.

CORR works collaboratively with other Boards and Committees to educate, build and promote inclusiveness and unity while attempting to improve racial/ethnic/ cultural and social justice for all as we make disciples for Jesus Christ for the transformation of the world.

CORR has developed an “Effective Christian Leadership workshop to offer local church officers, it is available by request.

CORR adheres to the guidelines of the GCORR.

Members

What gifts/skills will an effective member of this committee possess?

• Willingness to be actively involved, attend meetings and take an active role in the work of CORR
• Multicultural background
• Multi-lingual
• Ability to work collaboratively with people who are different from themselves
• Creativity around problem solving
• Computer skills
• Passion for work to overcome racism, sexism, and social injustice

Meetings

How often does the group meet in person?

The Retired Clergy & Spouses Fellowship meets each year for lunch at Annual Conference.  This is our annual business meeting and a time for catching up with each other.  We usually have a speaker. Once a year RCSF publishes (thanks to Audrey Bowles and the Conference Office) the Chronicle which allows retired folks to share information about what they have been doing during the previous year.  We annually ask folks to send in a donation to help defray the cost of getting the Chronicle out and raise some money for the group.  Each year at our lunch, the group votes to support 2 or 3 mission projects with small grants.  The primary purpose of the group is to keep us in touch with each other, to stay connected to the NYAC and in a small way be involved in mission.

How often does the group meet via conference call?

The Executive Committee talks to each other by phone and communicates by email when necessary.

Where does the group meet when it meets in person?

At Annual Conference

Day/time of in-person meetings?

As above.

Besides meetings, are there any regular events members are expected to attend?

No

Duties — brief synopsis of the work of this Board or Committee

See above.

Members

What gifts/skills will an effective member of this committee possess?

Being retired.

Meetings

How often does the group meet in person?

At annual conference and as needed

How often does the group meet via conference call?

2- 3 times

Where does the group meet when it meets in person?

At annual conference and in White Plains

Day/time of in-person meetings?

As needed

Besides meetings, are there any regular events members are expected to attend?

No

Duties — brief synopsis of the work of this Board or Committee

Review and update of conference rules based on (1) review by committee members, (2) requests from conference staff or members, (3) changes to the Book of Discipline.

Members

What gifts/skills will an effective member of this committee possess?

Ability to read, understand and analyze the requirements of the Discipline insofar as it relates to the work of the Annual Conference and help to formulate appropriate directives for the conference.

Meetings

How often does the group meet in person?

Periodically, haven't met in a year and half.

How often does the group meet via conference call?

We have not, but that would be a good alternative.

Where does the group meet when it meets in person?

At the Conference Center.

Day/time of in-person meetings?

Saturday mornings.

Besides meetings, are there any regular events members are expected to attend?

Attendance at Annual Conference to assist with monitoring of women speaking at sessions and involvement in nominations.

Duties — brief synopsis of the work of this Board or Committee

The call of COSROW is to continue to monitor and raise awareness of the involvement of women in the ministry life of the church, both local and at the Annual Conference and beyond.

Meetings

How often does the group meet in person?

At least 6 times a year

How often does the group meet via conference call or Zoom?

At this time, all meetings are held via Zoom.

Where does the group meet when it meets in person?

Conference Center, White Plains

Day/time of in-person meetings?

2nd Tuesday of Sept, Nov, Jan, Mar, May, and the Tues after annual conference session; 7:00pm

Additional meetings held as needed.

Besides meetings, are there any regular events members are expected to attend?

Email information and votes on a regular basis

Duties — brief synopsis of the work of this Board or Committee

Manage properties and legal actions of the annual conference; manage sale of closed and/or abandoned church properties; provide for oversight and care of Episcopal residence and six district parsonages; oversee investments of annual conference and local churches involved in investment portfolio; cooperate with Camps Task Force and CRM for capital needs of conference camps; oversee capital needs of annual conference center; receive legal reports from conference chancellor, and provide for retainer and costs of his work; oversee work of Property Manager; oversee work of Conference Center Project Manager.

Members

What gifts/skills will an effective member of this committee possess?

The Board of Trustees is a working board, therefore, we need people capable in the following areas and willing to head up projects as requested by the President of the Board:

• at least 2-3 people with experience in real estate sales and property transfers. They can be trained to deal specifically with church building sales.
• at least 2-3 persons with expertise in investment policies and procedures.
• 1-2 people with experience/expertise in banking and CD, trusts, money markets, and the processes contained therein.
• at least 1-2 people with some working knowledge of legal process. These persons can be trained to apply the Discipline to legal matters.

Meetings

How often does the group meet in person?

The group meets each month except July and August.

How often does the group meet via conference call?

In addition to the four face-to-face meetings, there are at least two conference calls. All meetings are accessible via conference calls, however we also have conference calls on Zoom video.

Where does the group meet when it meets in person?

Conference Center

Day/time of in-person meetings?

Saturday morning at 10am

Besides meetings, are there any regular events members are expected to attend?

Yes, you are expected to be present at our Annual Prayer Breakfast, Annual Bishop Luncheon, Annual UMM Retreat and UMM Annual Men’s Conference in November.

Duties — brief synopsis of the work of this Board or Committee

President — The president is the presiding officer of the association. He presides at all annual and special meetings. He presides at all meetings of the Executive Committee.The president represent the association at the General Commission on United Methodist Men’s meeting and other meetings where the association is requested to be represented. The president is a member of the General Commission on United Methodist Men.

First Vice President — The first vice president presides at all meetings and represents the association in the absence of the president. The first vice president shall assist the treasurer in the preparation of the annual budget to be presented to the executive committee for approval.

Second Vice President — The second vice president presides at all meetings and represents the association in the absence of the president and first vice president. The second vice president will also be accountable to the National Association of Conference Presidents (NACP) executive committee for the promotion of chartering, legacy builders and EMS. The second vice president shall assist the treasurer in the preparation of the annual budget.

Secretary — The secretary shall be familiar with the total work, program, and organization of the Association in order to keep accurate records and to assist the president. He shall keep the president aware of the agenda of the meetings. The secretary shall keep the minutes and records of the association. He shall serve as custodian of all records and official papers. These records shall include all meetings of the executive committee and as well as the regular meetings. He shall share with the association and/or its executive committee letters addressed to the association. He shall keep a current list of the association members.

Treasurer — The treasurer shall be responsible for the collection and disbursement of all funds. Adequate records shall be kept and a written report shall be made at all meetings of the association and the executive committee. The yearly budget shall be developed by the treasurer along with the first and second vice presidents and presented to the executive committee for approval. Disbursements of funds shall be made according to the adopted budget. There shall be an annual audit. All non-budgeted requests for funds shall be directed to the executive committee for review and approval.

Members

What gifts/skills will an effective member of this committee possess?

All members of the Board or Committee:

1. Will be a good team player and able to work well with both clergy and laity.
2. Have a keen interest in connecting with the community.
3. Are willing to make the necessary sacrifice in the time the office requires.

Meetings

How often does the group meet in person?

How often does the group meet via conference call?

Where does the group meet when it meets in person?

Day/time of in-person meetings?

Besides meetings, are there any regular events members are expected to attend?

Duties — brief synopsis of the work of this Board or Committee

Members

What gifts/skills will an effective member of this committee possess?

Meetings

How often does the group meet in person?

Upon Bishop’s request, usually two or three times a year

How often does the group meet via conference call?

If needed for a quick decision 

Where does the group meet when it meets in person?

Conference Center

Day/time of in-person meetings?

Weekdays in the evening

Besides meetings, are there any regular events members are expected to attend?

No

Duties — brief synopsis of the work of this Board or Committee

The Young Clergy Debt Assistance Program Fund (YCDAP) was created by action of the New York Annual Conference in its 2014 Session. Its bylaws can be found on pages 255-257 of the 2014 Journal of the New York Annual Conference.

The YCDAP could be a powerful tool of the New York Annual Conference to address the educational debt for United Methodist seminary graduates. Already, many clergy members 40 years or younger who are serving in the New York Annual Conference have received this assistance and encouragement through this fund.

The Fund is administered by the YCDAP Committee of the Conference under authority of the Resident Bishop. Its current members are:

Pastor Ximena Varas, Chair
Ms. Tiffany French, Secretary
Rev. William Shillady, Member
Mrs. Renata Smith, Member
Rev. Kun Sam Cho, Member

Young Clergy Debt Assistance Program Guidelines
Qualifications: Ordained Elders, Deacons, Local Pastors, Provisional Members and Residents- In-Ministry serving in the New York Annual Conference aged 40 or younger.

Guidelines: Clergy meeting program qualifications may apply for a grant under the following guidelines:

1. To be eligible for a grant, clergy must be serving in appointive ministry as a licensed local pastor or must be ordained or in the process becoming an ordained deacon or elder in The United Methodist Church. Clergy must be both under appointment or assignment and be in ministry for at least three years and have academic debt.
2. Grants will be awarded on a one-time basis. However, clergy with excessive academic debt may re-apply in succeeding years.
3. Eligible for grants will be persons with currently active student debt.
4. The expectation is that clergy participating in this program will develop his or her own long- term financial plan, will use the resources of the General Board of Pensions and Health Benefits and specifically help from Sally Truglia in finding programs on clergy financial planning and be considering resources such as: UMPIP program, IRA or college savings programs for dependent children, and websites such as, www.creditkarma.com.

Grants: Grant decisions will be made by a committee comprised of lay and clergy persons of the New York Annual Conference. Decisions by the grant committee will be final. It is the NYAC’s expectation that grant recipients will continue to serve in the Annual Conference after receiving a grant award.

Members

What gifts/skills will an effective member of this committee possess?

An effective member of these team should have understanding and compassion for the particular challenges young clergy face. It is also helpful if a member has experience in fundraising, as one of our short-term goals is to grow this fund. A member should understand the confidentiality of the work we do and not share any of the information received by the applicants. This team works very closely with the episcopacy office, the finance team, and the trustees.

Meetings

How often does the group meet in person?

How often does the group meet via conference call?

Where does the group meet when it meets in person?

Day/time of in-person meetings?

Besides meetings, are there any regular events members are expected to attend?

Duties — brief synopsis of the work of this Board or Committee

Members

What gifts/skills will an effective member of this committee possess?