Statistical Tables to Open December 18

Statistical Tables to Open December 18

12/13/2018

Dear Pastor, Finance Committee Chair, Treasurer and Trustee Chair:

Our Annual Statistical Table process will be ready very soon!  It is time to get your information together! This is the system in which you will report your 2018 data – Table 1: Membership and Participation, Table II: Church Assets and Expenses, Table III: Church Income.

The Book of Discipline requires pastors to give an account of their pastoral ministries to the Charge and Annual Conference. There may be individuals and/or church committees who collect and provide the data for these tables, however, the pastor is ultimately responsible for the completeness and accuracy of the data submitted – the pastor is accountable!

The data submitted is used by both the Conference and the General Church for statistical analysis and information, for decision making about churches and the conference, and for the setting of apportionments for the church and conference.

The Statistical Tables were significantly updated last year with clearer and user friendly explanations. The Statistical Tables will be available for approximately 6 weeks. We anticipate the opening by GCFA on Tuesday, December 18 until midnight on Thursday, January 31, 2019.  Below is the login information.  Please note we will continue with this earlier completion date which has been requested by Bishop Bickerton.

As you are aware certain lines from Table II will be used to determine your church’s 2020 apportionments. Once the data has been submitted there will be a period during which the staff and or the District Statisticians will review the data with the churches. Preliminary 2020 Apportionments will be published by the end of March.  Again there will be an opportunity to review the submitted data.  Once the final apportionments are published in late June we will not be able to make any adjustments.

For any of the Tables do not copy or use the data from the previous year.  This is your church data for the year just ending (2018) and it will be unique for that year.  The Tables reflect and capture very important and specific data.  You may find that certain lines have been prefilled from the Weekly Vital Signs that you should be entering on a weekly basis.  If these appear to be incorrect it may be because you did not complete the year and this data is averaged.  Please communicate with me if this is the case.

Login Information:  
The tables are located at http://ezra.gcfa.org .  The system has been set up for two users from each church.  We have designated them as "Pastor" and "Office".  Your login user name is 341 plus your NYAC church number plus the letter "p" for pastor login or the letter "o" for office login. For example, if your NYAC church number is "12345", your login would be "34112345p" and "34112345o".  You can find your NYAC church number on any church statement, HealthFlex/Pension bill or in the NYAC Journal (www.nyac.com/2017journal).  Your temporary password is NYAC341 (case sensitive) for both the pastor and office login.  When you first logon using this temporary password you will be prompted to change your password. 

A detailed discussion of the tables will be available on the conference website, www.nyac.com/tables.

Each district has a District Statistician available to assist you with any questions. They have received training. Their contact information is available on both the NYAC and the EZRA websites (see links above).  If you have trouble reaching your statistician you may contact Margaret Howe at confsecy@nyac.com or Judy Walters at jwalters@nyac.com.

Additional training is always available.  If you are interested in hands on training, please let me know, you can bring your laptop and information to the Conference Center and we will work with you. Please watch the conference website for additional dates and locations.

This information is critical to the future of our churches, thank you for your efforts.

Blessings and Thanks,

Margaret Howe